What are the obligations of the EUDR?

The obligations of the EUDR are to comply with its legality and sustainability requirements, which means that the products must not originate from land that was deforested or degraded after 31 December 2020. Companies must conduct due diligence to ensure that the products they source are legal and do not contribute to deforestation or forest degradation.

What is the primary objective of the EUDR, and which sectors does the EUDR cover?

The main objective of the EUDR is to promote deforestation-free practices in industries that may contribute to or be affected by deforestation. This regulation guarantees responsible sourcing of commodities and promotes sustainable land use. The EUDR encompasses sectors like coffee, cocoa, soy, palm oil, cattle (beef, leather), rubber, timber, and timber products.

How can businesses ensure compliance with the EUDR?

To ensure EUDR compliance, businesses must understand its requirements, scope, and industry implications. Conducting a thorough supply chain assessment helps identify deforestation-related risks, and evaluate suppliers and sourcing practices. Implementing robust traceability systems ensures transparency in tracking the origins of raw materials. Also, businesses should engage in due diligence processes, gathering information on sourcing locations, production methods, and environmental impacts to manage deforestation risks.

What can we do for businesses to comply with EUDR?

Koltiva supports clients in achieving EUDR compliance by facilitating traceability to the farm, which involves collaborative efforts with processors and suppliers to map smallholders. We also conduct risk assessments using the KoltiTrace app to evaluate each producer's farm. Secondly, we validate supply chain connections by capturing traceable transaction data from the farm or plantation to the processor, and working with local dealers and agents. We support transaction data reconciliation, categorizing producers into two lists: 1) newly identified ones requiring mapping and 2) previously mapped producers confirmed in the collector's supply chain. Thirdly, our EUDR Deforestation Mapping provides an integrated filter for EUDR and NDPE deforestation cut-off dates. It allows businesses to identify non-compliant producers in their supply chain through automatic deforestation checks based on quarterly updated Sentinel satellite data. Lastly, we facilitate businesses in obtaining EUDR Due Diligence Statements generated from the KoltiTrace platform per processor and their first-tier suppliers. Based on the collected data, we prepare tailor-made risk assessments for businesses.

Are businesses required to do transactional traceability to comply with the EUDR?

Certainly, adherence to compliance standards now necessitates not only traceability to the farm or producer but also the traceability of transactions. KoltiTrace is adept at capturing transactional traceability data, facilitating the verification of supply chain linkages, and pinpointing outdated supply chain mapping data along with unmapped farmers. Playing a pivotal role, KoltiTrace meticulously records transactional traceability from the farmer to the manufacturer, thereby enhancing the precision of land plots associated with a specific shipment. Our boots-on-the-ground approach extends to offering transactional traceability support for processors or manufacturers lacking their own field staff.

Are GPS coordinates sufficient, or do we also need polygons for all farmers in our supply chain?

Companies are required to submit GPS point data for farms measuring less than four hectares and polygon data for farms exceeding four hectares.

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Advancing EUDR Compliance with Transparent Supply Chains and Robust Due Diligence

Data Collection

Companies placing products on the EU market need to collect relevant information about commodities and products, including:

Geolocation of plots and information on suppliers.
Evidence that the products do not originate from land deforested after 31 December 2020.
Proof that it was produced and traded legally according to the country of production.

Risk Assessment

The EU categorizes countries by deforestation risk (low, standard, high), influencing the regulatory requirements.

Examples of criteria include:

Presence of forests in the country/production area and rate of deforestation and degradation
Complexity of the supply chain and risk of mixing product from non-compliant sources

Companies must document and review the risk assessment at least once a year

Risk Mitigation

Take adequate mitigation measures, policies, controls and procedures to reach no or negligible risk.

This can include:

Independent audit function to check internal policies and procedures
Requesting additional documentation or other verification surveys
Support the compliance of suppliers, in particular smallholders, through capacity building and investments

Companies must review the risk mitigation measures at least once a year

Due Diligence Statement (DDS)

Reporting and Visualization

Key Pain Points Across the End-to-End
Supply Chains

Poor Data Quality in Shipment Data

Invalid polygons, overlaps, and missing Due Diligence Reports (DDR) require manual GeoJSON checks. This limits first-mile traceability, leaving downstream actors without origin-level visibility and complicating efforts to ensure transparency and EUDR compliance across supply chains.

Fragmented
Data Storage

Plot data and risk documentation are spread across multiple sources, making it difficult to manage, retrieve, and verify. This decentralization hinders traceability, increases audit challenges, and prevents efficient, consistent compliance workflows across diverse suppliers and sourcing regions.

Manual Compliance Burden Due to Lack of Automation

ERP platforms often lack EUDR-specific tools, leading to resource-heavy manual verification of supplier data. Without automation, detecting overlapping plots or invalid entries becomes slow and error-prone, delaying compliance and increasing operational costs for companies managing complex supply chains.

Lack of Visibility in Multi-Tier Sourcing

Working with intermediaries and multi-tier suppliers using inconsistent data systems weakens traceability. This lack of transparency complicates due diligence, increases EUDR compliance risks, and makes it harder to implement standardized monitoring, verification, and documentation across supply chain actors.

Tailored EUDR Tools That Fit Your Business

From polygon mapping, shipment risk screening to DDS submission and API-driven ERP integration, KOLTIVA’s tailored EUDR solutions streamline your supply chain stays audit-ready—no tech expertise needed, from origin to enterprise.